HATCH BEAUCHAMP PARISH COUNCIL
Minutes of the annual meeting of the Hatch Beauchamp Parish Council held in the Village Hall on Wednesday 10 May 2006 at7.30pm. ( in the form to be submitted to the next meeting for approval)
Present:- M/s Hooper, Mrs P Kent, Messrs Buck, Downie, Fowler, Holt and Hounsell.
Apologies:- Mr Graham and Mr Parsons
In Attendance:- Mr Crossley (Clerk)
Mr Hounsell in the chair
1294 Election of Chairman for the ensuing year
RESOLVED that Mr R Fowler be elected Chairman of the Council for the ensuing year.
Mr Fowler signed the Declaration of Acceptance of Office of Chairman and took the chair
1295 Vote of thanks
RESOLVED that the Council record its appreciation to Mr Hounsell for the manner in which he has performed the role of Chairman over the past 4 years
1296 Declarations of interest
Mr Downie declared a non-prejudicial interest in Minute No 1307 – planning application for retention of temporary classroom at Hatch Beauchamp Primary School
1297 Appointment of Vice Chairman
RESOLVED that Mr P Hounsell be appointed Vice Chairman of the Council for the ensuing year
1298 Appointment of representatives on outside bodies
RESOLVED that the following appointments be made
(a) SALC and West Area Committee of SALC - Messrs Downie and Holt. (The Clerk be also authorised to agree a Deputy should either member be unable to attend)
(b) Village Hall Committee – Mr Holt
(c) Footpath Liaison – Mr Parsons
1299 Appointment of Planning Committee
RESOLVED that M/s Hooper and Messrs Buck, Downie, Holt and Parsons be appointed the Planning Committee, that the quorum remain at 3, and that copies of the agenda continue to be sent to all members
1300 Payment of annual subscriptions
RESOLVED that the annual subscriptions to SALC and SPFA be renewed
1301 Minutes
The minutes of the meeting held on 8 March 2006 were agreed as a correct record and signed by the Chairman
1302 Questions from Members under Standing Order 23
There were no questions from Members
1303 Community Policing (minute 1284)
The Clerk submitted a response from Mr J Browne MP to the complaints which had been referred to him at the last meeting. Mr Browne had raised the issues with Inspector Ashwin, and members felt that their concerns had still not been addressed
RESOLVED that
a meeting be sought with Mr Browne, either at the next ordinary meeting or on a separate occasion
the offer in Superintendent Kelk’s earlier letter to provide specific crime statistics for Hatch Beauchamp as opposed to beat GT170 be pursued
1304 Annual Parish Meeting (minute 1290)
Copies of the draft minutes of this meeting held on 26 April 2006 were circulated
1305 Report of the Planning Committee of 21 March, 4 and 18 April 2006
The Committee had considered applications relating to Hatch Beauchamp Nursing Home (renewal of 4 permissions), Whitegates (extension) and Saint Lands, Village Rd (detached garage)
(The meeting was then adjourned to enable members of the public present at the meeting to address members on application 19/2006/014 relating to development at Huckers Hill. The meeting was then resumed)
1306 Application 19/2006/014 – erection of 14 dwellings and demolition of buildings at Little Wilcox, Huckers Hill
Members considered this application and the response to be sent to TDBC
RESOLVED that TDBC be advised that the Council notes the application and would make the following observations:-
is concerned at the loss of hedges around the site which is inconsistent with the outline consent
would ask whether the bin store can be reduced in size which might then enable more of the adjacent hedge to be retained
is concerned at the siting of the coach house which is close up to the boundary and will impact on adjacent properties, and would ask that the views of the occupiers of those properties be sought. This property also presents large blank walls to other properties and consideration should be given to giving some architectural treatment to the walls to break up the bland exterior.
is concerned at the effect parking/traffic volumes/density and proposed form of layout of this development will have on road safety in Station Road and would ask that steps be taken to ensure that the parking situation in Station Road, which at this point is on a bend, is not exacerbated
considers that the environmental impact study is of importance and in particular would draw attention to the steps which need to be taken to protect slow worms
welcomes the provision of a footpath in Station Road and would ask that it be provided as soon as possible and in particular that a pathway be maintained whilst construction works on the site are being undertaken
1307 Retention of temporary classroom at Hatch Beauchamp Primary School
RESOLVED that the application submitted to SCC for the retention of temporary classroom E567 at Hatch Beauchamp Primary School be supported
1308 Applications 19/2006/015 and 19/2006/016LB to demolish existing conservatory and replace with new green framed conservatory including WC and shower room at Hatch Green Farm.
RESOLVED that no objection be made to these two applications
1309 Invitation to 6th monthly meeting with SCC, Bridgwater 5 June 2006
RESOLVED that M/s Hooper be authorised to represent the Council at this meeting
1310 Renewal of insurances with Allianz Cornhill
RESOLVED that
1) the terms offered by Allianz Cornhill for the renewal of the Council’s various insurance policies be accepted
2) SALC be asked to make enquiries about the availability and cost of alternative providers of insurance cover
1311 Draft Rights of Way Improvement Plan
RESOLVED that Mr Parsons be authorised to attend the workshop on 14 September 2006 at 7pm at Deane House to discus the policies and priorities in this plan
1312 Talking Tomorrow’s Taunton Deane – invitation to comment on review of community strategy and local development framework
The Clerk had circulated prior to the meeting leaflets prepared by TDBC to promote consultation on these documents. Further more detailed information had been included in the circulation sheet. Members and the public could still make their views known through the web site established by TDBC
RESOLVED that the matter be noted
1313 Clean Neighbourhoods and Environment Act 2005
RESOLVED that the letter from DEFRA advising on the enforcement powers now available to parish councils under the provisions of this Act be noted
1314 Requests for support
RESOLVED that the requests from the Community Council for Somerset and Somerset Art Week for donations be declined
1315 Annual Statement of Receipts and Payments 2005/6
RESOLVED the Annual Statement submitted by the Clerk together with a Bank Reconciliation Statement as at 31 March 2006 showing a credit balance at the end of the year of £2202.02 be approved
1316 Audit of Accounts
The Council’s external auditor (Moore Stephens) have confirmed that 30 June 2006 has been appointed as the date for electors to question the accounts for the year ended 31 March 2006. Under current arrangements the Council has to agree a Statement of Accounts and Statement of Assurance which must be certified by the Chairman. A completed copy of the proposed return was available for consideration by members at the meeting
RESOLVED that the Annual Return which incorporates a Statement of Account and a Statement of Assurance as submitted to the Council be approved and signed on behalf of the Council
1317 Accounts
The Clerk submitted a Statement of Account and Bank Reconciliation Statement showing £11.99 in the Current A/c and £5290.03 in the Reserve A/c
RESOLVED that the following accounts be paid
Clerk’s salary - £327.66
Clerk’s expenses - £16
Clerk’s admin and office expenses - £10.17
Parson’s Landscapes - £117.91
SALC - £111.15
SPFA - £10
Allianz Cornhill - £440.53
1318 Items of Report
Circulation sheets of 10 April and 4 May 2006
The Chairman closed the meeting at 10pm. The next ordinary meeting will be held on 12 July 2006