Clerk: Peter Crossley: Tel 01823 480218

3 May 2002

To: Mrs L. Kingston and M/s H Hooper

Messrs Fowler, Holt, Hounsell, Knight, Lintern, Rogers and Townson.

Your attendance is requested at the Annual Meeting of HATCH BEAUCHAMP PARISH COUNCIL which will be held in the Village Hall on Wednesday 8 May 2002 at 7.30pm.

Peter N Crossley

Clerk to the Council

1) Election of Chairman for the ensuing year

2) Apologies

3) Declarations of interest

4) Appointment of Vice-Chairman

5) Appointment of Planning Committee (currently 4 members with a quorum of 3)

6) Appointment of delegates (2) to the West Area Committee of the SALK

7) Annual payments/subscriptions. To consider

a) Payment of the annual insurance premium

b) Subscriptions to SALC and SPFA

8) To consider as required by Standing Orders the pay and conditions of service of the Clerk (no proposals are being made)

9) To confirm the Minutes of the meetings held on 13 and 27 March as a correct record

10) Matters arising

a) Queens Golden Jubilee (minute 731) – entrance signs, village fete and possible tree planting

b) Youth shelter (minute 737) – funding

c) Community Appraisals (minute 740) – report by Mr Fowler. Short note attached

d) Footpaths in Hatch Beauchamp (minute 743) – response from TDBC

e) Grants from TDBC (minute 746) – the Village Hall Trustees have agreed to support an application for assistance with play area improvements. The Highways Agency are still looking at how the Station Road improvements might affect the notice board in Station Road, but meanwhile the owner of the property on whose wall the notice board is sited asked at the Annual Parish Meeting if it could be moved. In response to an enquiry by the Chairman the Head Teacher has confirmed that the school governors at their next meeting will consider siting it at the school

f) Alleged nuisance at Sterling Services (minute 751(13)) – to consider complaints raised at the last meeting

11) Appointment of representatives on other organisations

a) Village Hall Committee

b) SALC

c) Footpath Liaison

12) Appointment of Tree Warden following resignation of Mr Dominy (this need not be a Council member. Mr Townson is currently the other warden nominated by the council)

13) Annual Parish Meeting – the minutes are attached for information

14) Report of Planning Committee of 13 March and 24 April

15) Waste bin outside the Post Office. Request that this be moved.

16) Report on Audit of Accounts for year ended 31 March 2001 ( which is an unqualified one but with a suggestion that the Council consider raising the Fidelity guarantee insurance), and future audit arrangements

17) Accounts and Annual Statement 2001/2002

18) Correspondence

a) NALC annual conference 14/16 June

b) Service of Breach of Condition Notice on land at Oldway Lane

c) Annual Policing Plan 2002/2003

d) Parrett Catchment Water Management Strategy Action Plan

e) River Tone Leap Action Plan Review

f) Taunton Deane Crime and Disorder Strategy

g) Policing Plan 2002/2003

19) Any other business