Clerk: Peter Crossley: Tel 01823 480218

6 May 2004

To: Mrs P Kent, M/s H Hooper, Messrs Buck, Downie, Fowler, Graham, Holt, Hounsell and Parsons.

Your attendance is requested at the Annual Meeting of HATCH BEAUCHAMP PARISH COUNCIL to be held in the Village Hall on Wednesday 12 May 2004 at 7.30pm.

Peter N Crossley

Clerk to the Council

1) Apologies

2) Election of Chairman for the ensuing year

3) Declarations of interest

4) To appoint a Vice Chairman

5) To appoint representatives on outside bodies

a) 2 delegates to West Area Committee of SALC (next meeting 7.30pm on 10 June at Stogumber)

b) Village Hall Committee

c) SALC (annual meeting 10.30 on Saturday 25 September at Compton Dundon)

d) Footpath Liaison

e) To give authority to the Clerk (after consultation with the Chairman) to make any further nominations required before the next meeting

6) To appoint a Planning Committee (currently 4 members with a quorum of 3)

7) To consider the payment of annual subscriptions to SALC and SPFA

8) To confirm the Minutes of the meeting held on 10 March 2004 as a correct record

9) Questions from Members

10) Matters arising from last meeting

a) Disused highway on the road to Ashill by the bus shelter (minute 1033)

b) Highway chipping site on A358 (minute 1034)

c) Footpath near Village Hall (minute 1029)

11) Report of the Planning Committee held on 30 March

12) Planning Application 19/2004/006 – change of use from stables to Horse Chiropractice at Bottlebridge, Hatch Green – to consider what comments to pass to TDBC

13) Minutes of Annual Parish Meeting held on 14 April 2004 (attached)

14) Report of Clerk on Risk Assessment (attached)

15) Request from Hatch Beauchamp Playgroup for grant aid

16) Parish Play Area Grant Schemes – letter from TDBC

17) Letter of introduction from Somerset Rural Youth Project

18) Annual Renewal of Insurance Policies with Allianz Cornhill

19) Requests for donations

a) Winged Fellowship Trust

b) Community Council for Somerset

20) Annual Statement of Receipts and Payments 2003/4 (attached) and Bank Reconciliation Statement at 31 March 2004

21) Audit of Accounts.

a) The Council’s external auditor (Moore Stephens) has confirmed that 30 June 2004 has been appointed as the date for electors to question the accounts for the year ended 31 March 2004.

b) Under the new arrangements the Council has to agree a Statement of Accounts in a revised form, and give a new Statement of Assurance which must be certified by the Chairman. A completed copy will be available consideration at the meeting

22) Accounts

23) Items of report

a) Response from A Flook MP on Members Allowances and Expenses

b) Note from TDBC on availability of internet connections for community and voluntary groups from BT Community Connections

c) Notification from SCC on A358/A303 Improvements

d) Self Build in rural areas – notice of seminar displayed on notice board

e) Items of Interest Report from SALC –April 2004

f) Items of Report from Members

24) Items for next meeting (to be held on 14 July 2004)