Clerk: Peter Crossley: Tel 01823 480218

1 May 2003

To: Messrs Buck, Downie, Fowler, Graham, Holt, Hounsell and Parsons.

Your attendance is requested at the Annual Meeting of HATCH BEAUCHAMP PARISH COUNCIL to be held in the Village Hall on Wednesday 7 May 2003 at 7.30pm.

Peter N Crossley

Clerk to the Council

1) Apologies

2) Election of Chairman for the ensuing year

3) Declarations of interest

4) Appointment of Vice-Chairman

5) Appointment of Planning Committee (currently 6 members with a quorum of 3)

6) Appointment of delegates (2) to the West Area Committee of the SALC (next meeting on 5 June), and nominations for election to various bodies

7) Annual payments/subscriptions. To consider

a) Payment of the annual insurance premium

b) Subscriptions to SALC and SPFA

8) To consider as required by Standing Orders the pay and conditions of service of the Clerk (no proposals are being made)

9) To confirm the Minutes of the meeting held on 12 March as a correct record

10) Matters arising

a) Min 879 - Queen’s Golden Jubilee – entrance stones

b) Min 882 – Community Speed Watch

c) Min 883 – Welcome Home Pack

d) Min 889 – Rights of Way Improvement Plan

e) Min 893 – Emergency Planning

11) Co-option of new members (2 vacancies)

12) Appointment of representatives on other organisations

a) Village Hall Committee

b) SALC

c) Footpath Liaison

d) To give authority to the Clerk, after consultation with the Chairman, to make any further nominations required before the next meeting

13) Annual Parish Meeting of 23 April – the minutes are attached for information

14) Report of Planning Committee of 8 April and 1 May

15) Annual Statement 2002/2003 (attached) and Accounts. It will also be necessary to agree a revised Bank Mandate

16) Audit of Accounts.

a) The Council’s external auditor (Moore Stephens) has written to confirm that 16 June 2003 has been appointed as the date for electors to question the accounts for the year ended 31 March 2003. The Clerk has arranged publication of the relevant notice.

b) Under the new arrangements the Council has to agree a Statement of Accounts in a revised form, and give a new Statement of Assurance which must be certified by the Chairman. A completed copy will be available for inspection and approval at the meeting

17) Appointment of PC Tom Murphy as Beat Constable

18) Calor Village of the Year Competition

19) Training events for members

20) Quality Town and Parish Council Initiative

21) Appointment of representatives to attend TDBC Annual Meeting with Parish Councils (3 July)

22) Appointment of representatives to attend Crime and Disorder Presentation (12 June)

23) Invitation to CVS Spring Conference (15 May)

24) Requests for donations

a) Samaritans

b) Air Ambulance

c) Community Council

d) NSPCC

25) Appeal re proposed dwelling adjoining 8 Crimthorne Cottages – informal hearing

26) Correspondence – see attached circulation document

27) Items for report

28) Items for next meeting

 

Clerk to the Council