HATCH BEAUCHAMP PARISH COUNCIL
Minutes of an ordinary meeting of the Hatch Beauchamp Parish Council held in the Village Hall on Wednesday 10 March 2010 at7.30pm. (in the format to be submitted to the next meeting for approval as a correct record)
Present:- Mr Fowler (in the chair), Messrs Downie, Graham, Green, Hammon, Hounsell and Parsons.
Apologies:- Mrs H Scott, Mrs P Kent
In Attendance:- Mr Crossley (Clerk), Mr Fothergill (SCC), PC A Davies (Police)
1729 Apologies
RESOLVED that the absences of Mrs Scott (holiday) and Mrs Kent (illness) be recognised as approved absences for the purposes of S185 Local Government Act 1972
1730 Declarations of interest
There were no declarations of interest
1730 Minutes
The minutes of the meetings held on 13 January and 24 February 2010 (amended by the deletion of the words “estimates and” in the record of voting to minute 1725) were approved as a correct record and signed by the Chairman
1731 Questions from Members under Standing Order 23
There were no questions from members
1732 Provision of salt bins (min 1723)
The Clerk reported that the Highway Authority had supported the provision of salt bins on Hatch Hill (but lower down the hill than the bus stop) and on Station Road by Home Orchard, but had suggested that the Council might wish to re-consider the proposal to also site them at Capland and Hatch Green
RESOLVED that the Clerk proceed with bins on Station Road and Hatch Hill and that an order be placed with Greenham’s of Exeter
1733 “PACT” issues (minute (min 1703)
PC Davies advised that the previous issues which had arisen had mainly concerned issues with young people. Whilst the police would continue to re-act to any new issues there had been very little activity in the recent past which was of concern. PC Davies responded to questions about litter and speeding. Members drew attention to concerns about activities at the Capland Bus shelter which the police undertook to keep under review.
RESOLVEd that PC Davies be thanked for his attendance
1734 Request for donation – St Margaret’s Hospice
RESOLVED that in accordance with the usual policy this request be declined
1735 NSPCC – request to support raising awareness campaign
RESOLVED that the Council lend its support to this campaign by offering to display posters on the notice board
1736 Somerset Co-operative Services – request for person to act as “community enterprise champion”
RESOLVED that these papers be passed to the organisers of the local market in the village hall to see if they are of interest
1737 Taunton Transition Town
An offer to organise a local event on the impact of climate change and what could be done locally had been received from Taunton Transition Town, and letter had also been received from TDBC about fuel poverty in rural areas and the appointment of an energy advisor. Mr Fothergill advised that a similar meeting had been arranged for Neroche on 29 April 2010
RESOLVED that further consideration be deferred until after the Neroche meeting and meanwhile the topic be included on the agenda for the Annual Parish Meeting
1738 SCC Rural Services Fund
An e-mail had recently been received from SCC (circulated to all members) promoting the launching of this fund which was designed to help sustain and develop rural retail services and social enterprises. It was understood that the fund only had a limited life.
RESOLVED that details be made available to the Village Hall
1739 Consultations on TDBC strategies for allotments, green space, affordable housing, play pitches, sports facilities, and village halls
TDBC had recently issued for consultation a series of strategy papers. The Council had already commented on draft strategies relating to allotments and village halls, and the other documents appeared to have more relevance to areas where development was being proposed
RESOLVED that the papers be noted
1740 Annual report on risk management and review of internal audit
A copy of the Clerk’s report on the annual review of risk management and internal audit had been circulated with the agenda
RESOLVED that the report be approved, and that Mrs J Pope of Staple Fitzpaine be confirmed as the Council’s internal auditor for a further year
1741 Accounts (including grant payments)
The Clerk submitted a Statement of Account and Bank Reconciliation Statement showing £333.86 in the Current A/c and £3890.74 in the Reserve A/c
RESOLVED that the following accounts be paid
1) Clerk’s salary, expenses and office/admin costs £371.26
2) HB Village Hall Man Cttee £550.00
3) Taunton CAB £50.00
4) Greenhams of Exeter £286.35
1742Items of report
1) Circulation sheet of 2 March
2) Proposed film project by SRYP
3) Anticipated completion of notice board and need for volunteer held to erect
4) Annual Parish Meeting (on date to be determined by Chairman and Clerk
(date of next meeting – 13 May 2010)
The Chairman closed the meeting at. 8.40pm
Chairman