Information available from Hatch Beauchamp Parish Council under the model publication scheme

(A hard copy of all documents is available from the Clerk at a charge of 10p a sheet plus (if required the cost of second class postage). Items marked website are also available free of charge on the web).

Information to be published
Class1 - Who we are and what we do (Organizational information, structures, locations and contacts) This will be current information only
Who’s who on the Council and its Committees	website
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	website
Location of main Council office and accessibility details	website


Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum
Annual return form and report by auditor
Finalized budget
Precept

Financial Standing Orders and Regulations
Grants given and received
List of current contracts awarded and value of contract


Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)

Annual Report to Parish or Community Meeting (current and previous year as a minimum)	website



Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	website
Agendas of meetings (as above)	website
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications


Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Code of Conduct Policy statements
Policies and procedures for the provision of services and about the employment of staff: Equality and diversity policy Health and safety policy Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
Information security policy
Records management policies (records retention, destruction and archive)
Data protection policies
Schedule of charges )for the publication of information)

Class 6 – Lists and Registers Currently maintained lists and registers only
)
Assets Register

Register of members’ interests
Register of gifts and hospitality

Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only




Seating, memorials
Bus shelters

Contact details:

Peter Crossley
Clerk to the Council
The Old Post Office
Curland
TA3 5BD

e-mail address – hatchbeauchamp.pc@virgin.net
web address – www.weavo.co.uk/hatch

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per sheet (black & white)	Actual cost *
	Postage	Actual cost of Royal Mail standard 2nd class